Clubhouse Rental

The clubhouse and swimming pool are available for private rental by homeowners on a first-come, first-served basis. Facilities may only be rented by Otter Creek homeowners or tenants with designated privileges. All rentals are subject to availability and restrictions. Association and community activities take priority over private rentals.

 

Homeowner of record must come in to the office to sign a rental form and put down a deposit to secure rental date and time. Homeowner must be current on all assessments and charges prior to reservation. Full payment in advance will be required from any homeowner with poor payment history, or any account with 2 or more late payments in the previous 6-month period. Tenant with designated privileges must pay entire rental fee in advance at least one week prior to reservation date.

 

Club and Pool cancellations should be submitted in writing. Clubhouse cancellations should be received no less than 30 days prior to reservation. Pool cancellations should be received no less than 10 days prior to reservation. NO PHONE CANCELLATIONS are accepted.

 

Otter Creek residents with reservations will be allowed into the ballroom or clubhouse for set-up one hour prior to scheduled time. Resident is responsible for setting up all tables and/or chairs. Resident will be responsible for putting away tables and/or chairs and cleaning up the facility after use. Failure to do so will result in a cleaning fee. Clean-up and tear down should be completed within one hour after the scheduled end of function to avoid additional charges. All trash must be placed in trash bags, tied, and put into trash receptacles provided. No loose trash should be thrown into containers. Garbage bags may be requested at the café.

 

The Pool Deck Area may be reserved for up to a 2 hour maximum. Guests may stay at the pool as long as the owner remains, but the deck must be cleared. Guest fees must be paid for non-residents who remain after the 2-hour limit. Cake, snacks, and drinks must remain inside the fenced deck area. 

 

ALL ALCOHOL MUST BE PURCHASED AND CONSUMED IN THE BUILDING, or inside the fenced pool area. No alcohol may be brought onto the premises.

 

Pavilion reservations are taken on a first-come, first-served basis. Scheduled club functions for members have priority over private parties. A reservation includes the exclusive use of the pavilion only. Key to pavilion light box may be checked out at office by leaving $25 refundable key deposit. Pavilion parties must end by 10:00 p.m. Pavilion rental does include access to playground area, but does not extend to use of any other amenity. Members wishing to bring guests to pool, tennis courts, clubhouse, etc. must pay applicable guest fees.

 

After use, picnic tables and pavilion must be cleaned, and all trash must be bagged and deposited into enclosed garbage receptacles, or a $50.00 cleaning fee will apply, in addition to the rental fee. Café staff will unlock dumpster gate upon request. Garbage bags may be requested at clubhouse. Members are liable for damages at full replacement cost to the pavilion or contents of the facilities by family members or their guests. No fires are allowed, except in grills provided for that purpose. Bicycles, skateboards, motorcycles, mopeds, three-wheelers, etc. are strictly prohibited in the pavilion area.
Ballroom (no bar or concessions*) – 100 person max. (2 hr. min.) - 30 day cancellation notice required           

$100 Deposit (includes $50 Non-refundable Reservation Fee)

Up to 50 people    $50 per hour

50 to 100 people $65 per hour

 

Ballroom (with bar or concessions) – 100 person max. (2 hr. min.) - 30 day cancellation notice required           

$100 Deposit (includes $50 Non-refundable Reservation Fee) +15% gratuity on alcohol purchases

Up to 30 people    $65 per hour

30 to 75 people    $75 per hour

75 to 100 people $85 per hour

 

Entire Clubhouse – 320 person max. (2 hr. min.) - 30 day cancellation notice required

$200 Deposit (includes $100 Non-refundable Reservation Fee) +15% gratuity on alcohol purchases

 

Pool (no concessions*) – 2 hr. minimum – 10 day cancellation notice required

Mondays after 5:00 pm only

Deposit of 1 hour rental rate

 

Pool w/ Concession   +15% gratuity on alcohol purchases

 

2 hour maximum (guests may stay at the pool as long as the owner remains, but deck must be cleared.) Guest fees must be paid for non-residents who remain at the pool.

Cake, snacks, and drinks must remain in the deck area. No alcohol may be brought in.

 

Pavilion – Pavilion parties must end by 10:00 p.m. **Picnic tables and pavilion must be cleaned, and all trash must be bagged and deposited into the enclosed garbage receptacles or dumpster, or a cleaning fee will apply. Café staff will unlock dumpster gate upon request.**

(Member must pay guest fee for any non-residents using facilities other than the pavilion, as outlined in Otter Creek Rules and Regulations Handbook. All other rules apply.)